Many businesses and individuals have documents which are no longer in active use, however they still need to be kept as a record. This process is known as document archiving, and it is important to consider your archive storage needs as they evolve.Self-storage can be a very convenient option to keep your documents archive secure. MIGHTY Self Storage offer low cost document archive storage in Leicester and are a popular choice for a range of reasons. They also provide comprehensive document storage services to ensure the safety and protection of your information. Here we discuss some of the factors to bear in mind when looking at document archiving.
GDPR
Any documents with sensitive information on them must be protected in order to be GDPR compliant, so your archive needs to be somewhere safe. Confidential destruction is crucial for businesses dealing with sensitive client documents and information handling.
In busy workplaces this can be difficult unless you have the space to designate a specific, secured area. MIGHTY Self Storage offers secure document storage and document archive storage which is covered by alarms and CCTV, so you can rest assured that information on your company and its clients is safe from any prying eyes.
Secure Document Storage Conditions
Paperwork stored long term can deteriorate if the conditions are not appropriate, and important documents can be compromised or lost completely. Humidity, temperature, fungus and pests can all cause problems with documents that are being kept for long periods of time.
If these problems are not resolved they can spread and entire archives can be lost. With self-storage, the environment is more static and safer for your documents. We can also offer professional advice on how to document storage to minimise all kinds of damage.
Our storage facilities provide convenient and accessible options for businesses in the Leicester and Newark on Trent areas, ensuring quick journey times and close proximity to major transportation routes.
Valuable Office Space
Space is often the drive to using self-storage for document archiving in an office space. Over time, paperwork can build up and if you have insufficient space it can become difficult or impossible to keep the records in order. This means that access is severely limited and you are not able to benefit from what has been kept at all. Offsite storage solutions can help businesses declutter and free up valuable office space. By renting self-storage units, available at affordable prices, you can organise your records properly so that they can be accessed easily.
Why Document Storage Services are Essential for Businesses
Document storage isn’t just about decluttering; it’s a strategic business practice. Proper archiving ensures that critical information remains accessible when needed, whether for legal, compliance, or historical purposes. In today’s data-driven world, preserving documentation is key to understanding past decisions, tracking progress, and maintaining institutional memory.
For industries with strict regulations, such as healthcare and finance, archiving business documents is non-negotiable. It safeguards against potential litigation and helps organisations adhere to industry standards. In a broader sense, archiving contributes to a company’s reputation by demonstrating transparency and accountability.
Why Choose MIGHTY Self Storage for Document Archiving?
- Effective Security: We understand the sensitive nature of documents. Our secure document storage facilities are equipped with advanced security measures like 24/7 CCTV surveillance and alarms, ensuring your archives are protected around the clock.
- Optimal Storage Conditions: Paper documents are susceptible to damage. We maintain controlled environments with ideal temperature and humidity levels, minimising the risk of deterioration.
- Cost-Effective Solutions: We offer a variety of unit sizes to fit your specific needs, ensuring you only pay for the space you actually use. Our flexible contracts and competitive pricing make archiving affordable for businesses of all sizes.
- Convenient Access: Our facilities are conveniently located with easy access, and we’re open seven days a week so you can retrieve your documents whenever necessary.
- Expert Advice: Our knowledgeable staff can guide you through the archiving process, offering tips on organisation and preservation to maximise the lifespan of your documents.
- Trusted Reputation: Don’t just take our word for it. Our numerous positive customer reviews speak volumes about our commitment to quality service and customer satisfaction.
In addition to a document storage service, MIGHTY Self Storage offers a comprehensive range of storage solutions to meet all your business needs:
- Business Storage: Secure storage space for equipment, inventory, and excess stock.
- Office Storage: Ideal storage unit for storing furniture, electronics, and other office items during renovations or relocations.
- Short-Term and Long-Term Contracts: Flexible options to accommodate your changing requirements.
Whether you’re a small startup or a large corporation, MIGHTY Self Storage is your trusted partner for secure, affordable, and convenient storage solutions. Contact us today to discover how we can help you optimize your business operations and protect your valuable assets.
MIGHTY Self Storage offer units that range from 13 to 150 sq feet and are open seven days a week for convenient access. We pride ourselves on being affordable for businesses and individuals. Browse our site to read more about the document archive storage service that we offer or call us today on 0116 239 3000 to arrange a free quotation.
